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Background Information


Closing Date: 23 August, 2018 (5 pm Beijing time)

Duration: One year (renewable)*

*No expectancy of renewal in accordance with UN Staff Regulations 4.5

Duty Station: Beijing, China


Organizational Setting

The Position:

The Finance Associate position is located in China Country Office (CO) and reports to the Operations Manager/ Operations Specialist. 

Job Purpose:

Under the guidance and supervision of the Operations Manager (OM), the Finance Associate provides quality services in the areas of program finance and CO budget management in compliance with the relevant rules, guidelines, processes and procedures. The Finance Associate delivers quality financial services to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO.  The Finance Associate provides financial support to the Democratic People's Republic of Korea (DPRK) CO upon request.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.


Main Tasks & Responsibilities

You would be responsible for: 

Support the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over/ under expenditure problems and proposes remedial action.

Develop tools and mechanisms for effective and efficient monitoring of programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to the CO management on a continuous basis.

Interpret financial policies and procedures and provides guidance and training to staff and project managers. Strives to identify ways in which programme financial needs can be met within existing policies.

Assist in the management of the Country Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions according to the needs of the Country Office.

Maintain an effective financial recording, reporting and internal control system in an accurate and timely way.

Prepare and follow up to audit on the UNFPA Implementing Partners (NEX audit) and the audit to the CO. Work closely with program staff to make assurance plan and conduct assurance activities, e.g. spot check.

Review and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interests in related negotiations and agreements.

Serve as a backup of the Administrative Associate during the absence of the Administrative Associate. Perform any other duties as may be assigned by the OM


Qualifications and Experience


Completion of Secondary School Education with additional training in Finance, Accounting and Administration.  A first level university degree in finance or accounting or business is desirable.

Knowledge and Experience:

•     Six years of relevant administrative experience in the public or private sector;

Knowledge on UN procurement and financial procedures and the ability to interpret rules, regulations and procedures and explain them clearly and concisely;

Computer literacy – proficiency in Atlas/PeopleSoft, Word, Excel, PowerPoint; and other computerized applications;

Good writing and communications skills;

Strong interpersonal and organizational skills.

Proficiency in current office software applications and corporate financial systems. 


Fluency in English and Chinese is required.


Required Competencies


•           Exemplifying integrity

•           Demonstrating commitment to UNFPA and the UN system

•           Embracing diversity in all its forms

•           Embracing change

Core Competencies:

•           Achieving Results 

•           Being Accountable

•           Developing and Applying Professional Expertise/Business Acumen

•           Thinking analytically and Strategically

•           Working in Teams/Managing Ourselves and our Relationships

•           Communicating for Impact

Functional Competencies:

•           Business acumen.

•           Implementing management systems

•           Client orientation.


UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package including a competitive net salary, health insurance and other benefits as applicable



WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline



UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. 

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at

Please print out the Guide for your reference during the registration and application process.

Notice: There is no application, processing or other fee at any stage of the application process.  UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status. 

For more information on how to apply: